Join Kaizen Real Estate as an Administrative Assistant to provide essential support in managing daily operations, client communications, and documentation for our dynamic real estate team in Richmond Hill, Ontario.

Kaizen Real Estate is seeking a dedicated Real Estate Administrative Assistant to join our team in Richmond Hill, Ontario. In this role, you will play a crucial part in supporting our real estate agents and management by handling a variety of administrative tasks that keep our operations running smoothly.

Your responsibilities will include preparing and organizing property listings, managing client files and correspondence, scheduling appointments and showings, and assisting with contract preparation and follow-ups. You will also handle incoming calls, emails, and inquiries, ensuring all communications are professional and timely. Additionally, you will maintain databases, generate reports on sales and market trends, and coordinate office supplies and logistics.

The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment. You should have a solid understanding of real estate procedures and a commitment to providing exceptional support to our clients and team. If you are passionate about the real estate industry and eager to contribute to our success, we encourage you to apply.

• Proven experience as an administrative assistant or in a similar role, preferably in real estate or property management
• Proficiency in Microsoft Office Suite and real estate software such as MLS systems
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Excellent written and verbal communication skills for interacting with clients, agents, and vendors
• Knowledge of real estate terminology, processes, and local regulations in Ontario
• High school diploma required; associate's or bachelor's degree in business administration preferred
• Ability to maintain confidentiality and handle sensitive information with discretion

• Competitive monthly salary range tailored to experience
• Comprehensive health and dental benefits package
• Paid time off, including vacation and sick days
• Opportunities for professional development and training in real estate
• Flexible work hours to support work-life balance
• Collaborative team environment with potential for career growth
• Access to company resources and tools for efficient task management